Departments
Overall Functions for the Department
- Promotion and enforcement of sound local governance
- Employee resourcing
- Human capital development and management
- Sound communication systems management
- Meetings facilitation
- General Administration
- Public relations management
Terms of Reference (Indicate sources of authority/mandate)
- Constitution of Zimbabwe Amendment No 20 Act of 2013
- Urban Councils Act Chapter 29:15,
- Labour Act Chapter 28.01
- SI 15 of 2006 National employment code of conduct
- National Social security act chapter (17:04)
- Manpower Planning and Development Act (Chap 28:02)
- Local Authorities Employees (Pension schemes) Act (Chap 29:09)
Overall Functions for the Department:
- Preparation of financial accounts
- Budget formulation, implementation and controlling
- Financial advice to the council
- Provision of accurate financial information to the council
- Developing business strategies and operational plans
- Identification and implementation of revenue collection strategies
- Adhering to internal controls at all times
- Management of council cash-flows
Terms of Reference (Indicate sources of authority/mandate)
- Constitution of Zimbabwe,
- Urban Councils Act Chapter 29:15,
- Public Finance Management Act Chapter 22: 19
- Income Tax Act Chapter 23: 06
- Value Added Tax Act Chapter 23: 12
- Capital gains Act 23:01
- Shurugwi Town Council budget
- Council Resolutions
Overall Functions for the Department
- Provision of potable water.
- Safe disposal and management of sewage.
- Provision of public lighting.
- Provision and maintenance of trafficable roads.
- Development control.
- Project designs and implementation
Terms of Reference (Indicate sources of authority/mandate)
- Constitution of Zimbabwe amendment no.20 Act of 2013
- Urban Councils Act Chapter 29:15,
- Regional Town & Country Planning Act Chapter 29:12
- EMA Act, Architects Act 27:01
- Roads and Traffic Act Chapter 13:11
- Water Act Chapter 20:14
- Procurement Act Chapter 22:14
- Public Finance Management Act Chapter 22:19
- Housing and Building Act Ch 22:07
- Public Health Act Chapter 15:09
- Shop license Act Chapter 14:17
- Mines and minerals ActCh 21:05
- Food and Food standard ActCh 15:04
- Architects Act 27:01
- Council resolutions
Overall Functions for the Department:
- Promoting housing development
- Provision of social amenities
- Service provision and economic growth
- Hygiene promotion
- Environmental protection
- Provision of health care
- Town planning and building control
- Solid waste Management
Terms of Reference (Indicate sources of authority/mandate)
- EMA Act Chapter 20:27
- Food and food standards Act Chapter 15:04
- Shop Licenses Act Chapter 14:17
- Housing and building Act Chapter 22:07
- Mines and minerals Act Chapter 21:05
- Cemeteries Act
- STC bylaws
- Council Resolutions
- Police Act Chapter 11:10
- Council Annual Budget
- Architects Act 27:01
Overall Functions for the Department
- Identify and assess areas of significant business risk.
- Implement best audit and business practices in line with applicable internal audit statements.
- Manage resources and audit assignments.
- Identify and reduce all business and financial risks through effective implementation and monitoring of controls.
- Develop, implement and maintain internal audit policies and procedures in accordance with local and international best practice.
- Compile and implement the annual Internal Audit plan.
- Conduct ad hoc investigations into identified or reported risks.
- Oversee risk-based audits covering operational and financial processes.
- Ensure complete, accurate and timely audit information is reported to Management and/or Risk Committees.
- Overall supervision of planned annual audits.
Terms of Reference (Indicate sources of authority/mandate)
- Constitution of Zimbabwe amendment no.20 Act of 2013
- Urban Councils Act Chapter 29:15,
- Public Finance Management Act Chapter 22: 19
Overall Functions for the Department:
- Ensuring effective and efficient management of the procurement section operations.
- Development and implementation of the procurement plan for Council, policies and management.
- Advising the Accounting Officer/Town Sec on all procurement issues.
- Preparing bid documents in compliance with statutory provisions.
- Managing the evaluation of bids and post qualification negotiations.
- Preparing evaluation reports, contract award recommendations, submit all evaluations to Accounting Officer/Town Sec in line with Procurement Act.
- Managing of procurement of materials, contracts services and supplies.
- Advising Council on legal issues and handling legal matters that relate to procurement.
Terms of Reference (Indicate sources of authority/mandate)
- Public Procurement and Disposal of Public Assets Act [Chapter 22:23]
We boast of a robust ICT environment which enhance the easy of doing business, it helps both internally and externally.
There is a lot of donkey work behind but I will quick to point out the fruits of management information systems.
INTERNAL (easy of doing business)
- 24/7 uptime of ProMun and network services
- Clean and safe working environment (from Cybercrimes)
- Fulltime user support service (one skype call away)
- Various modes of inter office communication (skype, calls, bulkysms, emails and labelled doors)
- Accessibility of resources from any office (users can use any printer from any office, access departmental folders on roaming mapped drives, log onto any computer using own credentials)
- Automatic allocation of IP Addresses to client PC and network load balancing.
- Disaster preparedness and business continuity plans in place. Users see business as usual.
EXTERNAL (easy of doing business)
Benefits of ICT and Online Payments to STC and Residents
- STC to be enabled with real time updating of their debtors accounts on online payments
- Decentralisation of council receipting and enquiry points
- Council increased market penetration
- Flexibility in terms of travel and time to pay for the revenue and avoid residents being defaulters
- Facility for online enquiries and wider coverage of customer care service.
Managements
DUTIES AND CONTACTS
Mr. Archibald Ncube
Town Secretary: The Town Clerk is responsible for implementing decisions of the Council, managing the Council’s staff, finances, extensive services and other resources vested in it, and for entering into agreements, contracts and other arrangements on its behalf. He is found at the Town House.
Mr. Charles Tawonezvi
Finance Director: Manages all council’s finances. Prepares end of year financial status and monthly management account. Interpreting financial data. Providing accurate financial information to council and senior managers. Found at the STC Town House
Mr. Fortune Marevesa
Housing Officer: implement Laws and regulations as stipulated in Statutory Instrument 147 of 1985– Urban Councils (Model) (Occupation of Council Property) By-Laws 1985 and any Committee or Council resolutions dealing with Health. Housing and Community Services matters. To assist and advise the relevant Committee in policy formulation on matters of health, housing and provision of social and community services. Found at STC Workshop.
Mr. Brain Matare
HR& Admin Manager: Responsible for all administration and human resources management.
Town Engineer: Found at STC Workshop>
Internal Auditor: Found at the STC Town House.
Systems Administrator: Responsible for designing, organizing, modifying, and supporting a company’s computer systems. Designs and installs LANs, WANs, Internet and intranet systems, and network segments. Monitor networks to ensure security and availability to specific users. Found at the STC Town House.
Chief Exp Accountant: Responsible for all council payments. Prepares consolidated Trial Balance on monthly basis as well as preparing of final accounts. Found at the STC Town House
Chief Rev Accountant: Responsible for the collection of Council Revenue. Prepares the revenue section of all Council Cash books. Prepares the revenue section of all Council Cash books. Found at the STC Town House.Civil Technician: Found at STC Workshop.Environmental Health Technician: Responsible for delivery of the highest standards of care and services. Found at STC Workshop or STC Clinic Makusha.
Town Mechanic: Keeping running records of vehicles. Attending to breakdowns and roadworthiness of vehicles.
>Procurement: Advising the Accounting Officer/Town Sec on all procurement issues. Managing the evaluation of bids and post qualification negotiations as well as managing of procurement of materials, contracts services and supplies. Found at the STC Town House.
Town Electrician: Found at STC Workshop
