Shurugwi Town Council has 5 Departments
Administration Department
Overall Functions for the Department
- Promotion and enforcement of sound local governance
- Employee resourcing
- Human capital development and management
- Sound communication systems management
- Meetings facilitation
- General Administration
- Public relations management
Terms of Reference (Indicate sources of authority/mandate)
- Constitution of Zimbabwe Amendment No 20 Act of 2013
- Urban Councils Act Chapter 29:15,
- Labour Act Chapter 28.01
- SI 15 of 2006 National employment code of conduct
- National Social security act chapter (17:04)
- Manpower Planning and Development Act (Chap 28:02)
- Local Authorities Employees (Pension schemes) Act (Chap 29:09)
Treasury Department
Overall Functions for the Department:
- Preparation of financial accounts
- Budget formulation, implementation and controlling
- Financial advice to the council
- Provision of accurate financial information to the council
- Developing business strategies and operational plans
- Identification and implementation of revenue collection strategies
- Adhering to internal controls at all times
- Management of council cash-flows
Terms of Reference (Indicate sources of authority/mandate)
- Constitution of Zimbabwe,
- Urban Councils Act Chapter 29:15,
- Public Finance Management Act Chapter 22: 19
- Income Tax Act Chapter 23: 06
- Value Added Tax Act Chapter 23: 12
- Capital gains Act 23:01
- Shurugwi Town Council budget
- Council Resolutions
Engineering and Works Department
Overall Functions for the Department
- Provision of potable water.
- Safe disposal and management of sewage.
- Provision of public lighting.
- Provision and maintenance of trafficable roads.
- Development control.
- Project designs and implementation
Terms of Reference (Indicate sources of authority/mandate)
- Constitution of Zimbabwe amendment no.20 Act of 2013
- Urban Councils Act Chapter 29:15,
- Regional Town & Country Planning Act Chapter 29:12
- EMA Act, Architects Act 27:01
- Roads and Traffic Act Chapter 13:11
- Water Act Chapter 20:14
- Procurement Act Chapter 22:14
- Public Finance Management Act Chapter 22:19
- Housing and Building Act Ch 22:07
- Public Health Act Chapter 15:09
- Shop license Act Chapter 14:17
- Mines and minerals ActCh 21:05
- Food and Food standard ActCh 15:04
- Architects Act 27:01
- Council resolutions
Health, Housing and Community Services
Overall Functions for the Department:
- Promoting housing development
- Provision of social amenities
- Service provision and economic growth
- Hygiene promotion
- Environmental protection
- Provision of health care
- Town planning and building control
- Solid waste Management
Terms of Reference (Indicate sources of authority/mandate)
- EMA Act Chapter 20:27
- Food and food standards Act Chapter 15:04
- Shop Licenses Act Chapter 14:17
- Housing and building Act Chapter 22:07
- Mines and minerals Act Chapter 21:05
- Cemeteries Act
- STC bylaws
- Council Resolutions
- Police Act Chapter 11:10
- Council Annual Budget
- Architects Act 27:01
Town Clerk’s Sections
Audit Section
Overall Functions for the Department
- Identify and assess areas of significant business risk.
- Implement best audit and business practices in line with applicable internal audit statements.
- Manage resources and audit assignments.
- Identify and reduce all business and financial risks through effective implementation and monitoring of controls.
- Develop, implement and maintain internal audit policies and procedures in accordance with local and international best practice.
- Compile and implement the annual Internal Audit plan.
- Conduct ad hoc investigations into identified or reported risks.
- Oversee risk-based audits covering operational and financial processes.
- Ensure complete, accurate and timely audit information is reported to Management and/or Risk Committees.
- Overall supervision of planned annual audits.
Terms of Reference (Indicate sources of authority/mandate)
- Constitution of Zimbabwe amendment no.20 Act of 2013
- Urban Councils Act Chapter 29:15,
- Public Finance Management Act Chapter 22: 19
Procurement Section
Overall Functions for the Department:
- Ensuring effective and efficient management of the procurement section operations.
- Development and implementation of the procurement plan for Council, policies and management.
- Advising the Accounting Officer/Town Sec on all procurement issues.
- Preparing bid documents in compliance with statutory provisions.
- Managing the evaluation of bids and post qualification negotiations.
- Preparing evaluation reports, contract award recommendations, submit all evaluations to Accounting Officer/Town Sec in line with Procurement Act.
- Managing of procurement of materials, contracts services and supplies.
- Advising Council on legal issues and handling legal matters that relate to procurement.
Terms of Reference (Indicate sources of authority/mandate)
- Public Procurement and Disposal of Public Assets Act [Chapter 22:23]